Privacy Policy, effective May 2, 2018

Hosts Destination Services LLC (“we,” “us,” “our,” or the “Company”) is committed to protecting the privacy of individuals who visit the Company’s Web sites (“Visitors”), individuals who register to use the Services as defined below (“Customers”), and individuals who register to attend Customer’s corporate events (“Attendees”). This Privacy Statement describes Company’s’ privacy practices in relation to the use of the Company’s Web sites and the related applications and services offered by Company (collectively, the “Services”), as well as individuals’ choices regarding use, access and correction of personal information.

Company has applied with the EU–U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States, respectively.  Company has submitted to the Department of Commerce that the Services described in our Privacy Shield Notice adhere to the Privacy Shield Principles. To learn more about the Privacy Shield program please visit the U.S. Department of Commerce’s Privacy Shield website here.

If you have questions or complaints regarding Company’s Privacy Statement or associated practices, please contact us here.

  1. Web sites covered
    This Privacy Statement covers the information practices, including how the Company collects, uses, shares and secures the personal information you provide, of web sites that link to this Privacy Statement (collectively referred to as “Company’s Web sites” or “the Company’s Web sites”).Company’s Web sites may contain links to other Web sites. The information practices or the content of such other Web sites is governed by the privacy statements of such other Web sites. The Company encourages you to review the privacy statements of other Web sites to understand their information practices.
  2. Information collected
    When expressing an interest in obtaining additional information about the Services, or registering to use the Web sites or other Services, or registering for an event, Company requires you to provide the Company with personal contact information, such as name, company name, address, phone number, and email address (“Required Contact Information”). When purchasing the Services or registering for an event, Company may also require you to provide the Company with financial qualification and billing information, such as billing name and address, credit card number, and the number of employees within the organization that will be using the Services (“Billing Information”). Company may also ask you to provide additional information, such as company annual revenues, number of employees, or industry (“Optional Information”). When Visitors apply for a job with the Company, Company may also require you to submit additional personal information as well as a resume or curriculum vitae (“Applicant Information”). Required Contact Information, Billing Information, Applicant Information, Optional Information and any other information you submit to Company to or through the Services are referred to collectively as “Data.”As you navigate the Company’s Web sites, Company may also collect information through the use of commonly-used information-gathering tools, such as cookies (“Web Site Navigational Information”). Web Site Navigational Information includes standard information from your Web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on the Company’s Web sites (such as the Web pages viewed and the links clicked). For additional information about the collection of Web Site Navigational Information by Company and others, please see below.
  3. Use of information collected
    The Company uses Data about Company Customers to perform the services requested. For example, if you fill out a “Contact” Web form, the Company will use the information provided to contact you about your interest in the Services.The Company also uses Data about Company Attendees to plan and host corporate events, host online forums and social networks in which event Attendees may participate, and to populate online profiles for Attendees on the Company’s Web sites. Additional information on the Company’s privacy practices with respect to Data about Company Attendees may be found in additional privacy statements on the event Web sites, as the case may be.The Company may also use Data about Company Customers and Attendees for marketing purposes. For example, the Company may use information you provide to contact you to further discuss your interest in the Services and to send you information regarding the Company, its affiliates, and its partners, such as information about promotions or events.
    Company uses credit card information solely to collect payment from prospective Customers and Attendees.Company uses Web Site Navigational Information to operate and improve the Company’s Web sites. The Company may also use Web Site Navigational Information alone or in combination with Data about Company Customers and Data about Company Attendees to provide personalized information about the Company. For additional information about the use of Web Site Navigational Information, please see below.
  4. Web Site Navigational Information
    Cookies and IP Addresses
    Company uses commonly-used information-gathering tools, such as cookies to collect information as you navigate the Company’s Web sites (“Web Site Navigational Information”). As described more fully below, we and our partners use these cookies or similar technologies to analyze trends, administer Web sites and Services, track users’ movements around our Web sites and Services.  This section describes the types of Web Site Navigational Information used on the Company’s Web sites and Services, and how this information may be used.

    Company uses cookies to personalize content, provide social media features and to analyze traffic.  Cookies are small text files that can be used by websites to make a user’s experience more efficient.The law states that Company can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies, we need your permission.
    Company’s site uses different types of cookies. Some cookies are placed by third party services that appear on our pages.See Company’s Cookie Declaration at view information on the cookies it uses and to manage your cookie consent preferences.

    Log Files, IP Addresses, URLs and Other Data
    As is true of most Web sites, we gather certain information automatically to analyze trends in the aggregate and administer our Web sites and Services.  This information may include your Internet Protocol (IP) address (or the proxy server you use to access the World Wide Web), device and application identification numbers, your location, your browser type, your Internet service provider and/or mobile carrier, the pages and files you viewed, your searches, your operating system and system configuration information, and date/time stamps associated with your usage. Due to Internet communications standards, when you visit or use the Company’s Websites and Services, we automatically receive the URL of the website from which you came and the website to which you go when you leave our Website. This information is used to analyze overall trends, to help us improve our Websites and Services, to track and aggregate non-personal information, and to provide the Websites and Services. For example, Company uses IP addresses to monitor the regions from which Customers and Visitors navigate the Company’s Web sites. Company also collects IP addresses from Customers when they log into the Services as part of the Company’s “Identity Confirmation” and “IP Range Restrictions” security features.

    Social Media Features and Single Sign-on
    The Company’s and Customer’s Web sites may use social media features, such as the Facebook “like” button (“Social Media Features”). These features may collect your IP address and which page you are visiting on the Web site, and may set a cookie to enable the feature to function properly. You may be given the option by such Social Media Features to post information about your activities on the Web site to a profile page of yours that is provided by a third party social media network in order to share with others within your network. Social Media Features are hosted by a third party. Your interactions with these features are governed by the privacy policy of the company providing the relevant Social Media Features.

    Do Not Track
    Currently, various browsers — including Internet Explorer, Firefox, and Safari — offer a “do not track” or “DNT” option that relies on a technology known as a DNT header, which sends a signal to Web sites’ visited by the user about the user’s browser DNT preference setting. Company does not currently commit to responding to browsers’ DNT signals with respect to the Company’s Web sites, in part, because no common industry standard for DNT has been adopted by industry groups, technology companies or regulators, including no consistent standard of interpreting user intent. Company takes privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard.
  5. Public forums, refer a contact, and customer testimonials
    Company may provide bulletin boards, blogs, or chat rooms on the Company’s Web sites. Any personal information you choose to submit in such a forum may be read, collected, or used by others who visit these forums, and may be used to send you unsolicited messages. Company is not responsible for the personal information you choose to submit in these forums.
    Customers and Visitors may elect to use the Company’s referral program to inform contacts about the Company’s Web sites and Services. When using the referral program, the Company requests the contact’s name and email address. Company will automatically send the contact a one–time email inviting him or her to visit the Company’s Web sites. Company does not store this information.
  6. Sharing of information collected

    Service Providers
    Company may share Data about Company Visitors, Customers and Attendees with the Company’s contracted service providers so that these service providers can provide services on our behalf. These service providers are authorized to use your personal information only as necessary to provide the requested services to us.  Without limiting the foregoing, Company may also share Data about Company Visitors, Customers and Attendees with the Company’s service providers to ensure the quality of information provided. Unless described in this Privacy Statement, Company does not share, sell, rent, or trade any information with third parties for their promotional purposes.

    Business Partners
    From time to time, Company may partner with other companies to jointly offer products or services. If you purchase or specifically express interest in a jointly–offered product or service from or through Company, the Company may share Data about Company Customers collected in connection with your purchase or expression of interest with our partner(s). Company does not control our business partners’ use of the Data about Company Customers that we collect, and their use of the information will be in accordance with their own privacy policies. If you do not wish for your information to be shared in this manner, you may opt not to purchase or specifically express interest in a jointly offered product or service.Company does not share Data about Company Attendees with business partners unless you specifically opt in to such sharing via an event registration form. If you do not wish for your information to be shared in this manner, you may choose not to opt in via event registration forms.  If you choose to share your information with business partners in the manner described above, your information will be subject to the business partners’ respective privacy statements.Billing
    Company uses a third-party service provider to manage credit card processing. This service provider is not permitted to store, retain, or use Billing Information except for the sole purpose of credit card processing on the Company’s behalf. Our merchant services processor is obligated to comply with data security and privacy regulations.Compelled Disclosure
    Company reserves the right to use or disclose information provided if required by law or if the Company reasonably believes that use or disclosure is necessary to protect the Company’s rights and/or to comply with a judicial proceeding, court order, or legal process.
  7. International transfer of information collected
    The Company primarily stores Data about Company Customers and Data about Company Attendees in the United States. To facilitate Company’s global operations, the Company may transfer and access such information from around the world, including from other countries in which the Company has operations. This Privacy Statement shall apply even if Company transfers Data about Company Customers or Data about Company Attendees to other countries.
  8. Communications preferences
    Company offers Visitors, Customers, and Attendees who provide contact information a means to choose how the Company uses the information provided. You may manage your receipt of marketing and non-transactional communications by clicking on “update your communication preferences/profile” link located on the bottom of the Company’s marketing emails.
  9. Correcting and updating your information
    Company may retain your information for a period of time consistent with the original purpose of collection. We also may retain your information during the period of time needed for Company to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements.You may request to review, correct, delete or otherwise modify any of the personal information that you have previously provided to us through the Company’s Web sites and Services.  To update your billing information and/or request return or deletion of Your Data associated with your account, please contact your account representative or the customer service team for the applicable Service.  For other requests to access, correct, modify or delete Your Data, please review the “Contacting Us” section below.  Requests to access, change, or delete your information will be addressed within a reasonable timeframe.
  10. Customer Data
    Company’s Customers may electronically submit data or information to the Services for hosting and processing purposes (“Customer Data”). Company will not review, share, distribute, or reference any such Customer Data except as may be required by law.  Company may access Customer Data only for the purpose of providing the Services or preventing or addressing service or technical problems or as may be required by law.Company acknowledges that you have the right to access your personal information.  If personal information pertaining to you as an individual has been submitted to us by a Company customer and you wish to exercise any rights you may have to access, correct, amend, or delete such data, please inquire with our customer directly. Because Company personnel have limited ability to access data our customers submit to our Services, if you wish to make your request directly to Company, please provide the name of the Company customer who submitted your data to our Services.  We will refer your request to that customer, and will support them as needed in responding to your request within a reasonable timeframe.
  11. Security
    Company uses robust security measures to protect Data about Company Customers and Data about Company Attendees. Because the Company uses the Services to maintain Data about Company Customers and Data about Company Attendees, this information, which is stored in the Services, is secured in the same manner as described here.
  12. Changes to this Privacy Statement
    Company reserves the right to change this Privacy Statement. Company will provide notification of the material changes to this Privacy Statement through the Company’s Web sites at least thirty (30) business days prior to the change taking effect.
  13. Contacting us
    Questions regarding this Privacy Statement or the information practices of the Company’s Web sites and Services should be directed to Company Privacy by mailing us at:
    Hosts Destination Services (Privacy)
    2065 E. Windmill Lane, Suite 154
    Las Vegas, NV 89123

If you have questions or concerns regarding this statement, you should first contact Company at the email address or postal address specified on Web site.